Volunteer Leadership Structure

The following is the volunteer leadership schedule. 

Board Meetings are limited to board members and invited guests. The board has ultimate responsibility for ensuring the organization is solvent and advancing the mission. Board members serve 3 year terms and ~1/3 of the board is elected every year. Nominations for board members from membership are welcomed. Prospective board members are evaluated by the governance committee and confirmed by vote of the existing board. See Board List. Board meetings are quartly and may take up any issue. Nominate for Board.

 

All committees work to advance the goals and objectives set forth in the organizational strategic plan

 

Express Interest in a Committee

 

Board Committees conduct governance and business fuctions which may include information about individuals and sensitive policies. Meetings are limited to committee members (board and appointed members) and invited guests. Each committee has a committee chair person appointed by the board chair person.

  • Governance Committee - Review high level policy, champion strategic plan, determine board rules and composition.
    Staff Lead: JR
    • Chair: TBD
    • Catherine Cazes-Wiley
    • Joel Greenwood 
    • Ruby Gonzalez Hernandez
  • Finance Committee - Provide financial oversight, review quarterly reports, develop annual budget.
    • Staff Lead: JR
    • Chair: Lisa Howie (committee chair)
    • Michelle Morgan
    • Malik Lewis
    • Vacancy
  • Facility Safety and Accessibility Committee - Determining safe facility policies and ensuring facility is accessible
    • Staff Lead: Lior
    • Safety Officer: JR
    • Chair: TBD
    • Joel Greenwood
    • Michelle Morgan
    • Vacancy
  • Resource Development Committee - Fundraising from sponsors, donors, and grant writing.
    • Staff Lead: Kate
    • Staff Support: JR
    • Chair: TBD
    • Ruby Gonzalez Hernandez
    • Jamie Slenker
    • Vacancy
  • Outreach and Member Retention - Marketing for inclusive recruitment and supporting experiences that reduce member churn.
    • Staff Lead: Ashley
    • Staff Support: Kate
    • Chair: TBD
    • Charles Nixon
    • Shaunda Holloway
    • Vacancy
    • Vacancy
    • Vacancy

 

Express Interest in a Committee

 

 

Annual Board and Committee Schedule 
Committee schedule is a minimum number of meetings, committees may choose to have additional meetings. 
(Committee focus area suggestion is subject to change)

 

  Q1 (Jan - Mar) Q2 (Apr - Jun) Q3 (Jul - Sep) Q4 (Oct - Dec)
Membership
1st Quarter TBD
Annual Members Meeting      
Board
1st month (execpt Q4)
3rd Wednesday 5:30 pm
 Previous Year Reports, board member nominations open

Annual Board Meeting
Director Annual Review, Election of new officers and members 

Annual Review of Strategic Plan and Fundraising December Meeting
Approval of Next Year's Budget

Governance
2nd Month, 1st Wednesday 3:30pm

Determine Slate of Board and Officers As needed

Prospect Board Member Identification and Strategic Plan Review

As needed

Finance
3rd month 2 Tuesday 
Each Quarter Report
by 2nd Tuesday,

Email report review,
Meet As needed
Review Reports
990 Tax review
Email report review,
Meet As needed
December Meeting
Review Reports
Review Proposed Budget

Facility Safety and Accessibility

3rd month
 2nd Thursday 2:30pm

Previous Year. All incidents and warnings in Review Policy and Procedure Review Equipment Review and annual Walk Through  Accessablity Review

Resource Development 

3rd Month, 1st Monday 5:30pm

Grants Sponsors and
Donor Recognition
Year End Fundraising Individual Fundraising

Outreach & Retention

2nd Month,
3rd 
Wednesday 5:30pm

Marketing and Partnerships / Collaborations for Inclusion Member Satisfaction/ Retention and New Member Engagement Social Media and online advertising and Revenue Generating Education/Events/Activities

New Member Recruitment and Member Focused Educational Resources

 

Actual Scheduled Meetings

 

Groups have an idenfied leader (Elected and changed at any group meeting with 48 hour notice and 5 or more members) and membership defined by a "group-" Slack Channel. They may meet on a regular or ad-hoc schedule, as such they may not be reflected on this calendar (best to monitor conversation in Slack ). Groups focus is on coordinating activity to improve experience and engagement with their area of interest. Groups may propose spending which is approved from staff or committee budgets. A Group may petition the board of directors to be elevated to committee status, therefore earning the ablity to have a budget, defined membership and a standing schedule of meetings.

  • #group-printmaking
  • #group-woodworking
  • #group-textile
  • #group-radio
  • #group-metal
  • #group-enterprenureship
  • #group-brewing

 

Volunteer Tasks - Individual members can help by doing things to help MakeHaven. There is an online task list, be sure to check the task when complete to be recognized.