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Volunteer Leadership Structure

Volunteer Leadership Structure

Our leadership structure is built around a board of directors and several committees that help guide our organization.

About the Board

Board meetings are limited to board members and invited guests to ensure we remain solvent and on mission. Board members serve 3‐year terms, with roughly one‐third elected annually. View Board Job Descriptions & Responsibilities. Nominations from membership are welcome. Prospective board members are evaluated by the governance committee and confirmed by a vote of the existing board. See the Board List.

Board Committees

Board committees conduct governance and business functions and may handle sensitive topics. Meetings are limited to committee members and invited guests. The president of the board appoints committee chairs, who determine their committee’s composition. Any member—board or non‑board—may join a committee by invitation.

All committees help advance the goals in our organizational strategic plan. The board may also delegate projects to committees or request reports on specific topics.

What does a Committee Chair do?

  • Set the meeting schedule and propose changes.
  • Chairs (runs meeting).
  • Determine and communicate the meeting agenda.
  • Decide on membership changes for the committee.
  • Maintain the committee member list (with staff support if needed).
  • Ensure post-meeting summary notes are emailed to the committee group.
  • Present a brief report to the board (or designate a board member to do so).

What does a Staff Liaison do?

  • Provide relevant data and reports in advance of meetings.
  • Represent operational knowledge of staff in discussions.
  • Ensure AI note-taking is active, review notes, and distribute them.
  • Adjust meeting scheduling on the calendar as requested by the chair.
  • Take on duties of chair when chair is absent or vacant.

What do Committee Members do?

  • Attend meetings and actively engage in discussions.
  • Review any provided materials before meetings.
  • Take on tasks and action items between meetings.
  • Missing two consecutive meetings may result in removal from the committee.

Default Committee Agenda

  • Introductions: Welcome any new attendees.
  • Review of Previous Meeting: Address any tabled items.
  • Strategic Plan Check-In: Review relevant sections of the plan and discuss key metrics.
  • Discussion Topics: Set by the chair with suggestions via the group discussion email.
  • Action Items & Assignments: Recap responsibilities and next steps.

Community Facilitators Volunteer Core

Volunteer 4 hours per week to help people learn and grow. As a facilitator, you'll play a crucial role in supporting our members and ensuring a welcoming environment.

Apply to Become a Facilitator 

Governance Committee

Review high-level policy, champion the strategic plan, and determine board rules and composition.

  • Staff Lead: JR
  • Chair: Tim Cowan
  • Other Members: Vacant, Vacant, Vacancy
Email
 
Quarterly Focus
  • Q1 (Jan-Mar): Determine Slate of Board and Officers
  • Q2 (Apr-Jun): Regular Policy Review (As needed)
  • Q3 (Jul-Sep): Prospect Board Member Identification & Strategic Plan Review
  • Q4 (Oct-Dec): As needed
Finance Committee

Provide financial oversight, review quarterly reports, and develop the annual budget.

  • Staff Lead: JR
  • Chair: Malik Okoro
  • Other Members: Vacant, Fred Lorthioir, Vacancy
Slack Channel
Email
 
Quarterly Focus
  • Q1: Email report review & as-needed meetings
  • Q2: Review Reports & 990 Tax Review
  • Q3: Email report review & as-needed meetings
  • Q4: December Meeting: Review Reports & Proposed Budget
Facility Safety and Accessibility Committee

Determine safe facility policies and ensure the facility is accessible.

  • Staff Lead: Lior
  • Safety Officer: JR
  • Chair: Vacant
  • Other Member: Dan Kops
Email
 
Quarterly Focus
  • Q1: Incident review from previous year
  • Q2: Policy and Procedure Review
  • Q3: Equipment Review & Annual Walk-Through
  • Q4: Accessibility Review
Resource Development Committee

Fundraising from sponsors, donors, and grant writing.

  • Staff Lead: Kate
  • Chair:Vacant
  • Other Members: Terence Dew, Tim Cowan, Laurel Lyngklip, Vacant
Email
 
Quarterly Focus
  • Q1: Grants
  • Q2: Sponsors & Donor Recognition
  • Q3: Year-End Fundraising
  • Q4: Individual Fundraising
Outreach & Member Retention

Marketing for inclusive recruitment and supporting experiences that reduce member churn.

  • Staff Lead: Ashley
  • Chair: Terence Dew
  • Other Members: Shaunda Holloway, Brenda Brown, Nancy Nearing, Emma Vannorsdall, Christina Quinonez
Email
 
Quarterly Focus
  • Q1: Marketing & Partnerships/Collaborations
  • Q2: Member Satisfaction & New Member Engagement
  • Q3: Social Media & Online Advertising
  • Q4: New Member Recruitment & Focused Educational Resources
Education and Programming Committee

Develop and implement programming and educational initiatives.

  • Staff Lead: Ashley
  • Member: Tim Cowan
  • Status: Under Development
Email
 
Quarterly Focus
  • Q1: Program Planning & Development
  • Q2: Workshop/Events Coordination
  • Q3: Program Evaluation & Feedback
  • Q4: Strategic Program Review
Diversity, Equity and Inclusion

Fostering a culture of inclusion and a sense of belonging in members. (Meeting schedule TBD)

  • Staff: Ashley
  • Chair: Vacant
  • Other Members: Vacant, Malik Okoro, Vacant
Google Group
Email
 
Quarterly Focus
  • Q1: Inclusion Data Review (Previous Year)
  • Q2: Community Engagement Initiatives
  • Q3: Staff and Volunteer Diversity Training and Support Review
  • Q4: Strategic Plan Review

Actual Scheduled Meetings