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Data Dashboard

Key insights

Lending Library: Loans (Monthly)

Trailing 12 month loan volume for the lending library.

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  • Source: lending_library stats collector monthly loan series.
  • Processing: This chart uses the existing Lending Library dashboard dataset so values match the library admin view.
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Storage: Occupancy by unit type

Highlights how many storage units are occupied versus vacant for each unit type.

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  • Source: storage_manager statistics service (same dataset used by the admin dashboard).
  • Processing: Uses the live storage unit and assignment entities to calculate occupied and vacant counts.
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Store: Category contribution

Highlights which material categories represent the most inventory value.

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  • Source: material node cached inventory counts and values maintained by material_inventory_totals.
  • Processing: Values are split evenly across every category tagged on a material to avoid double-counting.
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Lending Library: Loan value versus volume

Tracks how many items are checked out alongside the total replacement value borrowed each month.

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  • Source: lending_library stats collector monthly withdraw dataset.
  • Processing: Each transaction contributes its item replacement value during the month it is checked out.
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Store: Sales & consumption velocity

Quantifies how quickly material inventory is added versus used each month.

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  • Source: material_inventory adjustments created in the trailing 12 months.
  • Processing: Positive adjustments are counted as restock events, negative adjustments (sales, internal use, education, waste) count as consumption.
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Lending Library: Loans by category

Distribution of loans over the last 90 days by top categories.

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  • Source: lending_library stats collector top_categories dataset.
  • Processing: matches the category breakdown chart inside the Lending Library dashboard.
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Storage: Vacancy trend

Shows how many storage units are empty versus the overall vacancy rate each month.

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  • Source: live storage assignments and unit counts from storage_manager.
  • Processing: Counts assignments active within each calendar month.
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Storage overview

Metric Value
Total units 270
Occupied units 254
Vacant units 16
Vacancy rate 5.9%
Billed value (monthly) $3,765.00
Complimentary value (monthly) $1,151.00
Potential value (vacant) $200.00

Units by type

Type Total Occupied Vacancy % Billed $ Complimentary $ Potential $ Total inventory $
Vertical materials 100 98 2.0% $1,496.00 $170.00 $34.00 $1,700.00
Standard Shelf 2' x 5' x 18" 100 100 0.0% $1,408.00 $792.00 $0.00 $2,200.00
Tall Shelf 2' x 5' x 30" 8 8 0.0% $99.00 $165.00 $0.00 $264.00
Large Storage Bin 24 21 12.5% $228.00 $24.00 $36.00 $288.00
Small Storage Bin 9 9 0.0% $54.00 $0.00 $0.00 $54.00
Locker 16 11 31.2% $66.00 $0.00 $30.00 $96.00
3' x 6' Floor Space 2 1 50.0% $60.00 $0.00 $60.00 $120.00
3' x 4' Floor Space 3 3 0.0% $138.00 $0.00 $0.00 $138.00
10' x 5' Floor Space 1 1 0.0% $200.00 $0.00 $0.00 $200.00
Screen Slot Storage 7 2 71.4% $16.00 $0.00 $40.00 $56.00

Units by area

Area Total Occupied Vacancy % Billed $ Complimentary $ Potential $ Total inventory $
Lower Level Back Storage Room 263 249 5.3% $3,367.00 $1,151.00 $132.00 $4,650.00
Lower Level Workspace Room 7 5 28.6% $398.00 $0.00 $68.00 $466.00

Violations

Metric Value
Active violations 1
Total accrued charges $2,270.00

Tours & Orientation: Activities by type

Stacked totals for the most common activity types (e.g., tours, orientations) over the past year.

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  • Range: Jul 2025 – Jun 2026
  • Source: civicrm_activity (status = completed, not deleted).
  • Processing: Shows the top activity types over the past 12 months; additional types are grouped into "Other activity types".
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All metrics shown are aggregated to protect member privacy. Use configuration to adjust minimum counts and data sources.